InComm InCentives

Connection 2019 Privacy Notice

Summary of Recent Changes:

What's New as of 07/19/2019:

We recently changed our Privacy Policy to, among other things, reflect compliance with our obligations under the European Union (EU) General Data Protection Regulation (GDPR). The following is a summary of key changes:

Last modified 07/19/2019

This Privacy Statement of InComm InCentives (fka Meridian Loyalty) ("InComm InCentives" "InComm" "we" "us" or "our") outlines how our customer's personal data will be collected and shared through our apps, software, and websites. This Privacy Statement describes our practices for collecting and maintaining information. This Privacy Statements describes your rights to the data collected by InComm InCentives. By using this site, you consent to usage of your personal data in accordance to this Privacy Statement.

This policy applies to any data collected via website, email, mobile application, text and other electronic messages between you and this Website and, through mobile and desktop applications you download from this Website or other services (such as the iOS App Store or Google Play Store), which provide dedicated non-browser-based interaction between you and this website.

Notice to EU individuals: this Privacy Statement and its enumerated policies are intended to comply with Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2018 (The "General Data Protection Regulation" or "GDPR") and provide appropriate protection and care with respect to the treatment of your user information in accordance with the GDPR.

Our Purpose

To enhance your user experience, we collect, use, and share your user data. Attendee name, company name, phone number, email address, and social security for programs associated with tax obligations are collected. This information is used to inform our participants about event and travel related information, provide customer service, and create name badges. This user information may also be used to analyze traffic, provide social media features (features that allow you to share content directly to your preferred social media platform), and provide similar content.

What this Privacy Statement Covers

This Privacy Statement covers the Site. While you may encounter links on the Site to other websites, these websites are not covered by this Privacy Statement, unless otherwise noted. InComm InCentives values the privacy and relationship of our customers. If you have any requests or questions, please reach out to your InComm InCentives team.

Gathering of Information

Personal information is being collected by CVENT on behalf of InComm InCentives. The data collected may vary based on how it has been submitted but will include: voluntary submission during registration or information submitted by your employer's database.

We also collect personal data from third party sources, such as social media platforms. For example, if a visitor elects to connect their social media account to their account for our websites, certain personal data from the social media account will be shared with us.

Cookies and Web Beacons

We use cookies or similar automatic data collection technologies as individuals interact with our Applications to collect certain information about their equipment, browsing actions and patterns, including:

Use of Your Information

With our participants' consent, we will collect data for the following reasons: to register or check into an event, download an online survey, download a mobile application, transfer information to our hotel, air, or excursion providers, and respond to your inquiries.

Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes, which may include Social Security Numbers or Credit Card Information.

To Provide Interaction

Attendee information, company name, title, phone number, and city/state are collected in the personal information section of the registration process. This data may be represented on a mobile application. This data may be shared with CVENT and a third party mobile platform, Crowd Compass.

By registering, you agree to allow InComm InCentives and its authorized representatives to record on photography film and or video of your participation in the program.

To Enhance User Experience

On the Travel Section, you will provide your full, legal name and birthdate. Preferences such as room or air requests are taken into account, to help enhance the overall user experience. Data will be shared with the airline processing third party, Sabre, airline, and hotel to process tickets and room reservations.

To Build Communication

Contact information for a friend, relative, or coworker (name, relationship, and mobile/evening phone) is collected in case of an emergency situation during the program.

Sharing of Information

We will not use nor share your user information without a valid reason to do so.

Our Applications are not intended for children under 13 years of age. Personal data (name, birthdate, and medical conditions) will be collected for all children for select programs only to process airline tickets.

Personal Data Breaches

InComm InCentives will maintain a Personal Data Breach Register, and based on severity, the regulator and data subject should be informed within 72 hours of identifying the breach.

InComm InCentives is limiting the purpose of data and storage. We value the confidence placed in us and we take our duty to protect information very seriously.

Rights to Personal Data

The GDPR is the EU's way of giving individuals more control over their data. Individuals have the right to access, modify, and erase their personal data at any time without a fee. You can exercise your rights of access or objection to your personal information by writing to privacy@meridianloyalty.com.

Information will be stored for audit purposes and historical reporting only. We process the data until the customer asks us to stop. It generally takes 30 days to implement any request to remove all information.

Changes to the Privacy Policies

We will update this Privacy Policy to reflect changes to our information practices. If we make any material changes, we will notify you by means of a notice on this website, or by email (sent to the e-mail address specified in your account). However, any changes to the Privacy Policy are effective immediately upon publication for new Visitors. We encourage you to periodically review this page for the latest information on our privacy or contact privacy@meridianloyalty.com if you have any questions.